Shell

Shell T&S” is one of the largest energy trading operations in the world. We are a global organization, which combines our network of;

• trading companies,

• industry leading shipping and maritime capabilities and

• an integrated network of supply and distribution activities

Shell T&S is committed to protecting both its reputation and its license to operate through compliance with all relevant laws, regulations and Shell standards.

Our success is built on ambition, talent and entrepreneurial spirit and critically, a commitment to safety, risk management and compliance.

As a member of T&S Business Assurance Team, Business Assurance Analyst will support this commitments effectively in a rapidly evolving environment.

Job Description

EMRA -Licenses, NM (National Marker), Reports

- To submit T&S related EMRA(EPDK) reports on time and fully complied with Turkish Petroleum Market Law and EMRA regulations for T&S and to ensure cross check mechanism is active for reports submitted by other departments

- Responsible of EMRA standard reporting for T&S and coordinate reporting /cross check process within the company

- Constantly monitor and report on progress of report submission process and data quality

- Coordinating and monitoring EMRA reporting from different departments of STAS and SCT.

- Liaise with TUBITAK for National Marker applications

- Participate NM(National Marker) pickup from TUBITAK and organize relevant people for participation

- Manage national marker ordering process and coordinate transportation.

- Monitor national marker injection operations in STAS, JV & third party terminals.

- Visit to terminals for NM operations observing regularly.

- Give compliance support for NM injection operations and EMRA related issues to terminals.

- Coordinate trainings to dispatch office staff about NM processes.

- Contract holder/owner of NM transportation and NM drum cleaning

- Update NM procedures according to regulation and application changes

- Submit changes and new EMRA licenses for STAS and SCTL in time

- Keep update all STAS and SCTL licenses and archive them with appropriate tool

- Follow up correct payment of EMRA income fee and participation fee

- Give support to T&S team about calculation of compulsory stock, biodiesel/ethanol blending rates

- Proactively follow and monitor EMRA legislations.

- Inform T&S team about legislation changes,

- Being responsible of coordinating EMRA correspondence in STAS & SCT for every license, communicating EMRA people for notifications problem and new notification forms & system except retail dealers automation system notifications.

- To participate in EMRA workshops.

- To participate in incident investigations related with EMRA legislation.

- Carry out necessary legislative trainings for relevant staff.

                - Answer queries from EMRA in time.

- Support T&S Assurance Manager and work with Customs Advisor and Assurance Analyst.

- Support products team with SAP knowledge.

- Prepare and keep update SOPs.

- Communication and management of internal& external stakeholders especially government authorities

- Fully compliant with ISO9001 Management Quality system and ISO27001 Information security management systems

- Coordinate GSAP tests as per Global and local requirements

- Coordinate KYC process

- First back up role for “TS Senior Business Assurance Analyst” & “T&S Customs Advisor” in the assurance team.

AEO (YYS) License

- Responsible for keeping AEO (Authorized Economic Operator) license active for both STAS and SCTL. Updating AEO question form, especially provide inputs for T&S part, supervise other departments,

                - Provide information and data for AEO customs audit,

                - Supervise other departments and customs agents for yearly activity report,

                - Support customs advisors,

Data Preparation for Audits

- Preparation of information and data from SAP for EMRA/Customs/Tax audit and queries;

                                - Fuel/LPG/Jet A1/additive purchase, sell, stock, gain/loss, production data

Data Preparation for Fiscal Authority

- Prepare data and tables for ethanol/biodiesel fiscal obligations, answer queries from fiscal authorities;

                                - ED refund tables for biodiesel (Monthly)

                                - ED deduction data preparation for ED declarations (every 15 day)

                                - Production data for YMM report (Monthly)

E-Record

- T&S Assurance analyst is expected to represent T&S point of view within the E-Record team, contribute with his/her wide T&S business knowledge as well as GSAP and business processes and reporting experience.

- His/her inputs will help the E-Record team to understand E2E T&S processes impacting stocks with all the existing operational scenarios, enabling those to be built into new reporting the model.

- On top of that, she/he should be able to prepare, analyze, sense check and improve T&S related data quality for retrospective years, while advising on system/ process changes to ensure data quality for future years.

- She/ He would be the focal point for triggering and coordinating required business/ reporting changes impacting T&S.

- Contribute to discussion on approach & process for development of new CRs

- Manage all the changes and issues with the relevant internal and external stakeholders.

- Contribute to quality assurance and testing of CRs impacting E-records

- Help maintain comprehensive user manuals and requirement guidelines to improve quality and consistency of reports

Dimensions

- All transactional data (circa 80 mln transactions per year) within the local entities; STAS (TR04) and SCTL (GB 56) are in the scope. (T&S focal will be responsible for all excluding LSC/ Lubs related transactions)

- 120 reports per entity per year need to be submitted for E-records, E-ledger of the entities should be compliant with legal fiscal requirement stated above.

- The new requirements may have significant impact on the business processes; T&S analyst will need to coordinate T&S related business process and reporting changes impacting fuel stocks/ movements (which may also indirectly impact Retail and Aviation)

For the back up role for TS Senior Business Assurance Analyst

- Every month 1 report for Biodiesel ED refund

- Every 15 day 1 report for ED declaration

- Every year one report for Production Report

-

Experience and Qualifications

- Proven internal stakeholder management skills and ability to communicate and influence effectively at - all levels

- Familiar with compliance framework and mind set

- Ability to respond quickly to changing priorities and multiple parallel activities

- Strong problem- solving skills

- A self-starter for risk analysis

- Cope with working under time pressure

- Manage working with tight deadline

- Turkish mother tongue is a prerequisite.

- Relevant experience in contractor management.

- Fluent in Business English, written and oral knowledge

- GSAP experience is a must.

- Familiar with technical manuals and IT applications used for report submissions

- Supply chain background with sound understanding, creating of reports in GSAP impacting key processes

- Good understanding of the relevant Turkish business environment and business models and compliance structure

- Relevant experience in project management.

- Knowledge how on current T&S business and reporting models, stock management and reporting