Job Description:
To follow up orders with suppliers for base oils, additives & finished lubricants, in line with supply plan (input by Material Planner) & recording all orders in electronic environment & filling required documentation as per Quality procedures.
• To follow up of order status on a continuous basis, update order status on the systems & alert Planning Manager and Logistics Manager on potential issues.
• To organise pick up of supplies by Logistics contractors where required.
• To prepare applications with supporting documentation for all import related permits.
• To coordinate all documentation for the supplies & ensure communications with/transfer of documents to customs contractors for completion of import operations.
• To control & provide required documentation for inventory recording as well as quality systems requirements.
• To control invoices against agreed/contracted terms, prepare payment documentation for systems processing & submit for approval prior to payment as per MoA.
• To track & report supplier performance as per Quality procedures.
• To ensure all delivery paperwork has been completed in full and raises any issues with the Logistics Supervisor.
• Confirms delivery in the system for non-automated deliveries, ensures accurate delivery quantities and includes days / time and reason codes for failures (bulk and packed).
• To liaise with the Freight Forwarder (FF) for all imports /exports and ensures documentation received from FF is complete (correct format and details)
• To record inbound supplier performance and reports non-conformance to Transport Supervisor e.g. early / late arrivals or damaged stock.
• To record and monitor Freight Forwarder performance and report any issues to the Transport Supervisor.
• To minimize COGS costs; considering different transportation alternatives, optimizing transportation by reducing transportation cost per ton and reducing demurrage fees with an efficient vehicle scheduling.
• Fully compliant with ISO9001 Management Quality system, ISO27001 Information security management systems, IATF 16949 International Automotive Task Force , TS EN ISO 14001 Environmental Management System, ISO 10002 Complaint Handling and Customer Satisfaction Quality Management Systems, ISO 45001 Occupational Health and Safety Management Systems
standards/procedures/work instruction (c)
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• University Graduate (social sciences or engineering) with good command of English & strong attention to details.
• 1-2 years of experience in a similar position.
• Knowledge of Turkish import/export regulations, custom procedures is a plus
• Experience in SAP, highly desired
• Good command of Mıcrosoft Office Programs (word, excel powerpoint)
• Knowledge of transport scheduling systems (if applicable)
• Good communication skills
• Good decision making skills
• Action oriented person with analytical and problem solving skills.
• Strong communicator with successful experience interfacing with many levels of the organization.
