Shell

Job Description:

Dimensions

•Plant Capacity : 90 kmt LOBP, 12 kmt Grease

•Delivered Volumes 2014 (LE): 84M litres plus 30M litres Export

•SKU count: 800 SKUs are networking a/o exporting to 40 Shell OUs and Macro Distributors.

•Annual transportation budget will be 6,5M USD in 2014.

•Number of transaction: There are app. 15,000 transactions per year.

Principle Accountabilities

•To follow up orders with suppliers for base oils, additives & finished lubricants, in line with supply plan (input by Material Planner) & recording all orders in electronic environment & filling required documentation as per Quality procedures.

• To follow up of order status on a continuous basis, update order status on the systems & alert Planning and Logistics Manager on potential issues.

• To organize pick up of supplies by Logistics contractors where required.

• To prepare applications with supporting documentation for all import related permits.

• To coordinate all documentation for the supplies & ensure communications with/transfer of documents to customs contractors for completion of import operations.

• To control & provide required documentation for inventory recording as well as quality systems requirements.

• To control invoices against agreed/contracted terms, prepare payment documentation for systems processing & submit for approval prior to payment as per MoA.

• To track & report supplier performance as per Quality procedures.

• To ensure all delivery paperwork has been completed in full and raises any issues with the Logistics Supervisor.

• Confirms delivery in the system for non-automated deliveries, ensures accurate delivery quantities and includes days / time and reason codes for failures (bulk and packed).

• To liaise with the Freight Forwarder (FF) for all imports /exports and ensures documentation received from FF is complete (correct format and details)

• To record inbound supplier performance and reports non-conformance to Transport Supervisor e.g. early / late arrivals or damaged stock.

• To record and monitor Freight Forwarder performance and report any issues to the Transport Supervisor.

• To minimize COGS costs; considering different transportation alternatives, optimizing transportation by reducing transportation cost per ton and reducing demurrage fees with an efficient vehicle scheduling.

• Fully compliant with ISO9001 Management Quality system, ISO27001 Information security management systems, IATF 16949 International Automotive Task Force , TS EN ISO 14001 Environmental Management System, ISO 10002 Complaint Handling and Customer Satisfaction Quality Management Systems, ISO 45001 Occupational Health and Safety Management Systems

standards/procedures/work instruction (c)

Job Knowledge, Skills & Experience

Required Experience Qualification

• University Graduate (social sciences or engineering) with good command of English & strong attention to details.

• 1-2 years of experience in a similar position.

• Knowledge of Turkish import/export regulations, custom procedures is a plus

• Experience in SAP, highly desired

• Good command of Mıcrosoft Office Programs (word, excel powerpoint)

• Knowledge of transport scheduling systems (if applicable)

• Good communication skills

• Good decision making skills

• Action oriented person with analytical and problem solving skills.

• Strong communicator with successful experience interfacing with many levels of the organization.